We are currently seeking a professional, driven, and highly motivated person to fill the role of Administrator for Intract operations, based at Dry Creek, South Australia. Reporting to Intract CEO.
About the Role
Working closely with the team, you will be required to undertake a wide range of administration activities, including assisting with the preparation of marketing materials, and presentations, preparing content for tender proposals, newsletters, brochures, award submissions, and reception duties.
The successful candidate must have strong administration skills and be highly organised with very good communication and interpersonal skills.
What’s in it for you?
- Work for a company that is committed to developing its people;
- A rewarding career opportunity;
- The opportunity to work for an organisation with a strong social conscience;
- An attractive salary on offer for the successful candidate.
Essential Requirements:
Key experience and skills required:
- Strong written, visual, and verbal communication skills are required to successfully facilitate and achieve deadline-driven expectations;
- A can-do, pleasant, practical attitude;
- Hands-on, “sleeves-rolled-up” approach – willingness to work hard for the end result;
- Must have a confident work ethic coupled with the ability to proactively manage issues and concerns to ensure all stakeholders are serviced accordingly;
- Ability to work under pressure;
- Ability to multi-task;
- Advanced skills in the Microsoft Office suite.
Desired Experience
Prior experience in the construction industry.
Key Responsibilities:
- Assist and type letters and emails as required for the CEO;
- Assistance with preparation of monthly board reports, and manage due dates around these reports;
- Manage calendar and meetings for CEO;
- Ensure adequate administration support is available to the national Intract team;
- Establish and implement efficient project-related document control registers and procedures;
- Establish and maintain both electronic and hard copy filing systems, including archives;
- Process tender documents and assist with tender submissions, in accordance with Company procedures;
- Assist Estimators and the Tenders Team with the preparation of tender documentation and completion of tender submissions;
- Arrange bookings for training and inductions;
- Be willing to travel, intra-state and interstate as required;
- Maintain and update internal documentation as required;
- Front-of-house duties as required including answering phone calls, greeting visitors, and setting up meeting rooms for external meetings and lunches;
- Manage training records for the team including addressing expiry notifications, and uploading certificates and licences to the filing system;
- Capture data about Intract’s affiliations and memberships;
- General administrative support to the team including filing, scanning, binding, and any other duties as required.
How To Apply:
If you believe this opportunity matches your experience, skills, and work approach, and are looking to join a progressive civil construction company that embraces diversity and fosters its employees for long-term career progression, please click on the link below and send us a cover letter of application and your current CV with the position referenced in the subject of the email.
Applicants must undertake a full pre-employment medical, including drug and alcohol testing and all required training/inductions.
Applications for this position will only be considered from persons of Aboriginal descent, under special measures pursuant to Section 56 part 2 of the Equal Employment Opportunity Act 1984.